With the rapid development of information technology, it has brought about a revolution in document management, storage and utilization. Replacing traditional media such as paper with digital image information of documents not only greatly saves storage space, but also prolongs the storage time indefinitely, and brings great convenience for review and utilization. Therefore, the digitization of documents gradually gets libraries, archives, etc. Unanimous recognition by users from all walks of life.
Document digitization refers to the conversion of traditional paper information into computer internal code or images using computer technology, professional contactless hardware scanning equipment, network technology and intelligent recognition technology. Then the digital information is published on the local area network and the wide area network to form a plurality of digital information clusters for the relevant personnel to conveniently query and utilize.
In the increasingly fierce international competition, whoever has mastered more information resources and turned it into an economic and technological advantage, whoever has the initiative to compete and survive and develop. The electronicization of information resources is an inevitable trend of the progress of human civilization. Whether it can keep up with the international trend and complete the electronic process of information resources is related to the rise and fall of a country and a nation. The digital solution of Hanlong Industrial Archives refers to the general name for sorting and sorting files, indexing, image scanning and processing, file filing, and transfer to the library.
First, file sorting
File sorting refers to the decomposition and sorting of documents.
Second, file transfer
The sorted files are submitted in chronological order or other sorting order, the page number of the file is written and the page number of the file to be scanned and the page to be scanned is selected, and the detailed file transfer list is filled according to the actual number of pages. And signed by the competent authorities of both parties.
Third, the index recorded
Indexing for easy access and management, printing the production file directory and file cover, the accuracy of the text entry is higher, but the text field to be recorded is not completely unified on a certain page, some text fields should be The selection of multiple files, so the relevant file management personnel need to be instructed to enter the corresponding "text entry work instructions" to ensure the accuracy of the text field entry.
Fourth, the file split
Now, with professional equipment, you can eliminate the unwinding part. Fangyuan Huitu Technology has developed a professional non-contact evidence file scanning system, which uses space-level matrix ccd technology for point-to-point imaging, which can be scanned and stored without unwinding. It is a one-button operation, which is very simple and convenient to be recognized by the major public inspection departments throughout the country, because scanning without unwinding not only reduces the loss of manpower, but also reduces the consumption of a large amount of funds.
V. Scanning of files
The original scanning and storage format is scanned in accordance with the uniform standards of the National Archives Management. The scanning personnel fill in the handover list as required (this transfer list is filled in by the file splitting personnel and the scanning personnel) and sign the receipt, and then scan the paper. The scanner can define the system according to the quality of the original, such as automatic tilt correction, automatic decontamination, automatic file division, and automatic finger removal. At the same time as the automatic processing function of the system, the scanner adjusts according to the actual situation of the original, such as the processing of large pages, the color depth and thin processing of the paper, and the resolution of the image can be adjusted according to the condition of different originals during scanning. Threshold, brightness, scanning and scanning speed ensure that the original is stored intact without the quality of the scanned image.
Sixth, quality inspection
The image page after the completion of the scanning process is inspected, and the quality of file scanning, correction, decontamination, illustration, photo processing, and matching of text and image pages is comprehensively tested.
Compare the index of the text field with the index of the text entry field, the page number of the file, and the number of pages. Compare the index of the image page before scanning with the number of pages of the scanned image and the number of pages, and find the list of unqualified registrations. And return to the previous process for reprocessing.
Seven, case file finishing
The archiving work is carried out in an orderly manner in accordance with the relevant standards set by the National Archives Bureau and the actual conditions of the unit, and special personnel are responsible for the merger and consolidation of the files.
Archives are different forms of texts, charts, and sounds that have been preserved by the state, society, and individuals engaged in political, military, economic, scientific, technological, cultural, and religious activities. The history of the form.
Compared with traditional carriers and atomic forms of archives, the most characteristic of digital forms of archives is the ability to flow quickly through the network. The research and construction of digital archives will completely change the way of using archives, break through the limitations of archives utilization, and make archives from closed to open, serving government decision-making and business operations.
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